BOOKING SYSTEM for self-service rental
A booking system that works as hard as you do
If you run an experience-based business – perhaps a sauna, kayak rental or course – you know how much time is spent on administration. With Rentalbuddy, your customers can book, pay, receive confirmations, and pick up the product themselves - giving you more time to focus on what really matters.
For owners & operators
Stop juggling emails and spreadsheets. With Rentalbuddy, bookings, payments, policies, and stats live in one place. Get instant confirmations, automatic reminders, and adjust availability, capacity, and opening hours in a few clicks. Manage multiple sites and resources (e.g., mobile saunas or kayaks) and keep a clear audit trail—so admin time goes down and revenue goes up.
FOR YOUR CUSTOMERS
Booking should feel like buying a movie ticket. Guests choose a time, add extras, see clear pricing, and pay in seconds (Stripe, Swish, Apple Pay, Klarna). They get instant confirmation and a unique PIN with instructions. Everything works beautifully on mobile, tablet, and desktop—fast, simple, and secure.
CUSTOMER AREA
For all types of experiential activities
Whether you run a rental business, arrange guided tours, offer sauna baths or hold courses, our system is tailored for you. It is flexible and scalable. You can handle single bookings, recurring events or weekends with different prices and options. Many of our customers work with sauna & spa, kayak & outdoor activities, bike rental, courses or winter adventures – but the system works equally well for events, drop-ins or seasonal operations.
FEATURES
Booking System Features & Integrations
Onlinebokning 24/7
Customers book themselves via mobile, tablet or computer.
ADVANCE PAYMENT
Accept advance payment (Stripe, Swish, Apple Pay, Klarna); deposit option coming soon.
AUTOMATIC REMINDERS
Fewer no-shows and better prepared guests.
OPTIONS and PACKAGES
Upsell firewood, towels, guides, or bundles—priced per booking.
MULTIPLE USERS and ROLES
Give staff/partners the right permissions and an audit trail.
REPORTS and STATISTICS
Track occupancy, revenue, and peak times—export to Sheets/Excel.
CUSTOM CHECKOUT FIELDS
Collect exactly what you need—names, phone, club/member ID, custom waivers, extra questions—fully configurable per product/site.
SAFETY VIDEO GATE
Require guests to watch a short safety/intro video. Unlock codes are only released after the video is completed.
RETURN PHOTOS & DAMAGE REPORT
Ask for photos on return (e.g., boat condition, fuel gauge, paddle count). Guests upload via their booking link—easy proof and fewer disputes.
WORKFLOWS & RULES
Set rules by product or time: require ID for motorboats, video for first-time renters, photos on weekend returns, etc.
ID & DOCUMENT CHECK
Verify guests before access. Request ID/passport or driver’s license during checkout or pre-arrival, and store it securely in the booking.
CUSTOM EMAILS & NOTIFICATIONS
Automate branded emails at each step: confirmation, pre-arrival, access codes, return instructions, review requests.
FEATURES THAT DO THE work FOR YOU
When Rentalbuddy is active, scheduling and buffers update in real time, confirmations and reminders send automatically, and your calendar stays in sync. Add options, take prepayment, and export to Google Sheets or Excel—saving hours every week.
RESULTS you can measure
Save hours every week on admin while bookings go up. With mobile-first checkout and automatic reminders, you’ll see fewer cancellations, smoother operations, and clearer forward planning. Upsells also rise when extras are offered directly in the booking flow.
Vilka bast typer vi erbjud
1
Create your account
Sign up with Rentalbuddy - quick and easy. Prefer a walkthrough? Book a demo instead
2
Configure your account
Your site and products are already pre-configured, just adjust details, connect payments, and link your Igloo locks
3
Start renting out
Install locks on your trailers, saunas, kayaks or other products, add the booking button to your website - and you’re ready to rent
